Drivers of a heavy vehicle must fill out and subsequently give their operator the circle check report and the daily log. They are also required to keep various important documents on board the vehicle.
Circle Check report
As the driver, you are required to enter any mechanical defects that you noted during the circle check, or during the trip, in a circle check report. You must complete a circle check report after each circle check, even if no defects have been identified. If no defects are found during the circle check, this must be mentioned in the circle check report.
The operator must be notified immediately of any major defects. In the case of minor defects, the operator must be notified before the next circle check or within 24 hours, whichever comes first.
In the case of a minor defect, it must be repaired within 48 hours after it has been detected.
In the case of a major defect, the vehicle is prohibited from road use until it is repaired.
Vehicles covered by the Circle Check
Road vehicles with a gross vehicle weight ratingA vehicle's weight, including its maximum load capacity, according to the manufacturer's specifications. (GVWR) of 4,500 kg or more
Combinations of road vehicles including at least one vehicle with a GVWR of 4,500 kg or more
Buses, minibuses and tow trucks (regardless of their GVWR)
Road vehicles with a GVWR of less than 4,500 kg transporting dangerous substances requiring the display of safety marks
The vehicle's licence plate number or the unit number that appears on the registration certificate
The operator’s name
The date and time at which the circle check was performed
The municipality or location where the circle check was performed
Any defects noted during the trip
Any defects noted during the circle check (if no defects were noted, this must be indicated as well)
The name of the person who performed the circle check (printed legibly)
A declaration, signed by the driver or the person who performed the circle check, attesting that the vehicle was inspected in accordance with applicable requirements
If the driver did not personally perform the circle check, his or her signature to attest that he or she read the report and accepted it
The odometer reading
A valid circle check report must remain on board the vehicle at all times when it is in operation.
What do you do with the circle check report?
Keep it on board the vehicle
Give it to the operator no later than 20 days after it is completed.
Daily log: mandatory for certain types of vehicles
The daily log contains details about your off-duty timeAny period of time other than a driver's hours of service. hours of driving and on-duty time other than driving.
It is mandatory to fill it out if you drive one of the following vehicles:
a road vehicle with a gross vehicle weight ratingA vehicle's weight, including its maximum load capacity, according to the manufacturer's specifications. (GVWR) of 4,500 kg or more:
a truck
a road tractor
an equipment transport vehicle, e.g. a crane mounted on a truck chassis
a combination of vehicles in which at least one vehicle has a gross vehicle weight rating of 4,500 kg or more
a tow truck
a vehicle transporting dangerous substances requiring the display of safety marks
Buses and minibuses
Drivers of buses or minibuses (other than those used for urban transit) must abide by the rules governing driving time and off-duty time, as thoses vehicles are considered heavy vehicles.
